All Presentations Will be Available to a Virtual Audience
ITM/PTTI will be hosted in both an in-person and in a virtual environment. Individual technical presentations will be pre-recorded and uploaded with slides to the virtual meeting platform for viewing at a time of attendees’ choosing. The video/recorded presentations are for registrants only and will NOT be included in the final conference proceedings. All authors are required to provide a pre-recorded presentation.
Link to Instructions for Recording Your Presentation
On the conference website, each presentation will have a comment box for Q&A and comments from attendees. Authors will receive an email notification when new comments or questions are posted; authors should respond to questions in a timely manner.
Virtual presentations will only be available on-demand. Remote, real-time presentation to the in-person conference attendees will not be available for those accepted to the virtual program.
Please refer to the online conference program for your presentation schedule. Session chairs will strictly adhere to the published schedule. Each presentation will be allotted 20 minutes. A presentation timer will operate in your session room as follows:
The presenter for each in-person presentation (for both primary and alternate presentations) are required to attend the Speakers' Breakfast on the day of their presentation(s).
The purpose of this breakfast is to allow the Session Chairs to meet each of the presenters, to collect your biographical information, coordinate any last-minute details, and demonstrate audio-visual equipment and the presentation timing system.
If you are not in attendance at the 7:30 a.m. Speakers' Breakfast on the morning of your presentation, the Session Chairs will allocate your presentation time to another presenter; your presentation will be canceled, and your presentation/paper will not be included in the conference proceedings.
Conference participants regard the quality of your visuals as an indication of your level of preparation and professionalism. You are encouraged to use the following guidelines:
You may connect your own laptop directly to the ION provided projector. You should plan to use your own laptop if any of the following apply to your presentation:
If you opt to use your own laptop instead of the conference laptop, you may connect to the ION projector. Be sure to bring any necessary cables or adapters required to connect your laptop to an HDMI projector (i.e., many computers, including MacBooks, require HDMI adapters).
If you require additional equipment, please contact Rick Buongiovanni by email at email@example.com at least three weeks before the first day of the meeting. It will not be possible to accommodate special equipment requests made the day of your presentation.
ION will provide the following audio-visual equipment in each session for your use:
A Windows computer (connected to a projector) will be in your session room. The computer will accept CD-ROM, DVD-ROM, or USB drive. USB drives must be unencrypted and must not require software to be installed on the conference laptop. Use of other media formats may not be supported by the computer and is at your own risk. Copy your presentation to the computer’s desktop before your session begins.
Copying your presentation file to the presentation laptop during the conference does not submit your presentation for the conference proceedings. You must upload your PDF presentation file directly to the ION’s Abstract Management Portal (AMP), and complete a Copyright Release ION Proceedings & Media Authorization/License Form for your presentation to be included in the conference proceedings.
It is strongly recommended that you bring two electronic copies of your presentation (on multiple media types, different file types, etc.). While ION staff will attempt to assist you if you experience any technical difficulties, please note that equipment does fail, and it is often not possible to instantaneously correct the problem. Due to the time constraint of the technical program, if equipment fails for any reason your presentation time will not be rescheduled or extended. To avoid the loss of any presentation time you need to be prepared with a backup.
Alternate presenters should attend their assigned Speakers’ Breakfast and assigned session to be available in case of a last-minute cancellation. If you attend your assigned Presenter/Speaker’s Breakfast, attend your session, and are prepared to present, your presentation will be published in the conference proceedings even if you are not called upon to present.
Should an unforeseen event make it impossible for you to attend the conference to present your paper, please ask a co-author to present on your behalf. Only co-authors listed on your original abstract will be permitted to present on your behalf. If a co-author is not available to present, and the brief needs to be withdrawn, please notify Miriam Lewis at the ION National Office via phone at 703-366-2723 or email at firstname.lastname@example.org. Please note that only authors who attend their assigned conference sessions and are prepared to present will have their papers published in the conference proceedings. This applies to both primary and alternate presenters.