PTTI Author Resource Center

Important Dates and Deadlines

January 3:

• Last day to register for the conference without a late fee. Register online.
  Note that presenting authors are required to register for the conference and pay conference registration fees. Authors presenting via on-demand recording are also required to register (either as an in-person or as a on-demand attendee).
• Ensure your author biography is updated in the Abstarct Management Portal (AMP). This will be used to introduce you prior to your presentation. 

January 12:

• Upload your on-demand presentation (slides and recorded audio/video presentation files) through AMP. Instructions for Recording Your Presentation
• Upload full conference paper for attendee viewing (optional). 
• Complete your Copyright Release ION Proceedings & Media Authorization/License Form through AMP. This form must be completed before your recorded presentation, slides, and paper will be visible to meeting attendees.

January 22- 25: ITM/PTTI Meetings

• For In-Person Presenters:
  • Attend the 7:30 a.m. Speakers' Breakfast the morning of your presentation. This is mandatory. Failure to attend will result in the cancellation of your presentation.
  • If you are not in attendance at the 7:30 a.m. Speakers' Breakfast on the morning of your presentation, the Session Chairs will allocate your presentation time to an alternate presenter; your presentation will be canceled, and your presentation/paper will not be included in the conference proceedings. The breakfasts will be held in Regency Ballroom DEF on the 4th floor.
  • If you did not update your speaker biography as directed above, bring a paper copy of your speaker bio to provide to your session chair during breakfast; or come prepared to print this at the self-service business center prior to the breakfast.
  • If you did not submit your presentation by Januar 12, please bring your presentation with you on a USB drive, or come prepared to connect your laptop to the conference’s projector.
• For All Presenters:
  • Monitor your email throughout the meeting dates.

February 5:

• Final/revised presentation slides (and optional papers) for publication in proceedings will not be accepted after this date.

Your Presentation Will be Available to an Online Audience

PTTI will be hosted both an in-person and on-demand. Individual technical presentations must be pre-recorded and uploaded with slides to the meeting website for viewing, at a time of attendees choosing. Recorded presentation videos are for registrants only and will NOT be included in the final conference proceedings. All PTTI authors are required to provide a recorded presentation.

Submission of Completed Presentation/Paper for Publication in the Conference Proceedings

Presentation videos submitted for the ION’s virtual conference will NOT be included in the conference proceedings. You must submit your final presentation slides and (optional) final papers by February 5 if you desire to have them included in the official conference proceedings as outlined below.

Note: Your final technical paper should be reflective of your original abstract.  Papers not representative of the original abstract submitted will NOT be included in the conference proceedings, regardless of whether or not they were presented at the conference.  Additionally, this will affect the acceptance of future abstracts for ION conferences.

Please use the Abstract Management Portal to provide the ION with the following documents:

1. Copyright Release ION Proceedings & Media Authorization/License Form AND
2. PDF versions of your final presentation, and (optional) paper. The paper, if submitted, should be formatted according to the Paper Preparation Instructions. 

Please note that only authors who submit the required slide presentation files, Copyright Release ION Proceedings & Media Authorization/License Form, and register for the conference will have their presentation (and optional paper) published in the conference proceedings. 

Per publication policy, presentations not presented at the conference will not be published in the conference proceedings for any reason. We encourage you to make alternative arrangements for a co-author to present on your behalf if you foresee any reason why you may not be able to participate as originally scheduled. Remember that only co-authors listed on the presentation will be permitted to present in your place, and alternative presenters are still required to be registered if they are the presenter.

On behalf of the PTTI organizing committee, thank you for your participation.