PTTI Author Resource Center

Important Dates and Deadlines

January 4:

• Last day to register for the conference without a late fee. Register online.
  Note that presenting authors are required to register for the conference and pay conference registration fees. Authors presenting virtually are also required to register (either with an in-person or as a virtual attendee).
• Ensure your author biography is updated in the ION database. This will be used to introduce you prior to your presentation. Sign in to the ION website at ion.org. In the upper right corner, click “My Account”. Under the “Profile” section, click “Review/Update Bio”.

January 20:

• Upload your virtual presentation (slides and recorded audio/video presentation) through the ION’s Abstract Management Portal (AMP). Note that a virtual presentation is required. Instructions for Recording Your Presention
• Upload conference presentation (require) and paper (optional) for attendee viewing.
• Submit your Copyright Release ION Proceedings & Media Authorization/License Form  through the ION's Abstract Management Portal (AMP).

January 23- 26: ITM/PTTI Meetings

• For In-Person Presenters:
  • Attend the Speaker’s Breakfast the morning of your presentation. This is mandatory. Failure to attend will result in the cancellation of your presentation.
  • If you did not update your speaker biography as directed above, bring a paper copy of your speaker bio to provide to your session chair; or come prepared to print this at the self-service business center prior to the breakfast.
  • Bring your presentation with you on a USB drive or come prepared to connect your laptop to the conference’s LCD.
• For All Presenters:
  • Monitor your email and respond to attendee questions posted through the virtual meeting portal.

February 6:

• Revised presentations/papers for publication in the conference proceedings will not be accepted after this date.

Submission of Copyright Release ION Proceedings & Media Authorization License Form

Your Presentation Will be Available to a Virtual Audience

PTTI will be hosted in both an in-person and in a virtual environment. Individual technical presentations will be pre-recorded and uploaded with slides to the virtual meeting platform for viewing at a time of attendees choosing. These materials are for registrants only and will NOT be included in the final conference proceedings. All PTTI authors are required to provide a recorded presentation.

On the conference website, each presentation will have a comment box for Q&A and comments from attendees. Authors will receive an email notification when new comments or questions are posted; authors should respond to questions in a timely manner.

Submission of Completed Presentation/Paper for Publication in the Conference Proceedings

Presentation videos submitted for the ION’s virtual conference will NOT be included in the conference proceedings. You must submit your final presentation slides and final papers (optional) you desire to have included in the official conference proceedings as outlined below.

PTTI Authors have the option of submitting a final paper AND/OR a copy of their presentation slides for publication in the proceedings.

Your final technical paper should be reflective of your original abstract.  Papers not representative of the original abstract submitted will NOT be included in the conference proceedings, regardless of whether or not they were presented at the conference.  Additionally, this will affect the acceptance of future abstracts for ION conferences.

Please use the Abstract Management Portal to provide the ION with the following documents:

1. Copyright Release ION Proceedings & Media Authorization/License Form AND
2. PDF versions of your final presentation, and (optional) paper. The paper, if submitted, should be formatted according to the Paper Preparation Instructions. 

Please note that only authors who submit the required slide presentation files, Copyright Release ION Proceedings & Media Authorization/License Form, and register for the conference will have their presentation (and optional paper) published in the conference proceedings. 

Per publication policy, presentations not presented at the conference will not be published in the conference proceedings for any reason. We encourage you to make alternative arrangements for a co-author to present virtually on your behalf if you foresee any reason why you may not be able to participate as originally scheduled. Remember that only co-authors listed on the presentation will be permitted to present in your place, and alternative presenters are still required to be registered if they are the virtual presenter.

On behalf of the PTTI organizing committee, thank you for your participation.