PTTI Author Resource Center

Important Dates and Deadlines

December 1:

• If you wish to write a paper and have it peer reviewed (optional), full papers must be uploaded through the Abstract Management Portal (AMP) for peer review by assigned session chairs. Papers not submitted by this date will be included in the proceedings but without the "peer review" designation. This is a hard deadline; no exceptions will be made to this policy.
  
  The peer review of your paper (if submitted by December 1st) will then be completed. Please be aware that the review of a conference paper is not as strict as a journal paper. Reviewers are not required to leave comments. Please check the status of your paper and implement any recommended changes/corrections prior to submitting the final version for publication. Authors will be notified of results through AMP by December 15. If your manuscript passes the peer review, it is unlikely you will receive notes/comments from the reviewers.

January 5:

• Last day to register for the conference without a late fee. Register online.
  Note that presenting authors are required to register for the conference and pay conference registration fees. Authors presenting via on-demand recording are also required to register (either as an in-person or on-demand attendee).
• Last day to reserve room in discounted conference hotel block.
• Ensure your 30-word author biography is updated in the Abstract Management Portal (AMP). This will be used to introduce you prior to your presentation. 

January 20:

• Upload your on-demand presentation (slides and recorded audio/video presentation files) through AMP. Instructions for Recording Your Presentation
• Upload full conference paper for attendee viewing (optional). 
• Complete your Copyright Release ION Proceedings & Media Authorization/License Form through AMP. This form must be completed before your recorded presentation, slides, and paper will be visible to meeting attendees.
• Presentation files uploaded to AMP by this date will be automatically loaded on the conference laptop the day of your session.

January 26- 29: ITM/PTTI Meetings

• For In-Person Presenters:
  • Attend the 7:30 a.m. Speakers' Breakfast (Terrace Room, South Tower) the morning of your presentation. This is mandatory. Failure to attend will result in the cancellation of your presentation.
  • If you are not in attendance at the 7:30 a.m. Speakers' Breakfast on the morning of your presentation, the Session Chairs will allocate your presentation time to an alternate presenter; your presentation will be canceled, and your presentation/paper will not be included in the conference proceedings.
  • If you did not update your speaker biography as directed above, bring a paper copy of your speaker bio to provide to your session chair during breakfast; or come prepared to print this at the self-service business center prior to the breakfast.
  • If you did not submit your presentation by January 20, please bring your presentation with you on a USB drive, or come prepared to connect your laptop to the conference’s projector.

February 4:

• Final/revised presentation slides (and optional papers) for publication in proceedings will not be accepted after this date.

Your Presentation Will be Available to an Online Audience

PTTI will be hosted both an in-person and on-demand. Individual technical presentations must be pre-recorded and uploaded with slides to the meeting website for viewing, at a time of attendees choosing. Recorded presentation videos are for registrants only and will NOT be included in the final conference proceedings. All PTTI authors are required to provide a recorded presentation.

Peer Review Requirement 

Papers submitted by December 1 will be reviewed by two session chairs, one time. Session Chairs will be asked to use the following criteria during peer review:

1. Does the manuscript contain new and significant information to justify publication?
2. Does the abstract clearly and accurately describe the content of the article?
3. Are the objectives of the work clearly and concisely stated?
4. Are the experimental and/or theoretical methods described comprehensively?
5. Are the interpretations and conclusions justified by the results?
6. Is adequate reference made to other work in the field?
7. Is the language acceptable?
8. Does the manuscript cite any recent articles from NAVIGATION: Journal of the Institute of Navigation?
9. Do you recommend this paper for presentation at the conference and publication in the conference proceedings?
   • Endorse paper and recommend for the ION journal, NAVIGATION
   • Endorse paper as-is
   • Endorse paper with comments
   • Do not endorse paper (paper fails peer review) for:
     • Technical content/revisions required
     • English/grammar (major edits required)
10. Suggestions for improvement - optional (to be passed to the author) 
    Please be aware that peer review criteria for a conference paper are not as detailed as that of a journal paper. Therefore, the peer reviewers may not leave comments if the paper has passed the peer review. However, each paper has an optional “comment” box for reviewers to use at their own discretion.

You will be able to track the status of your paper and its peer review through the ION’s Abstract Management Portal. 

Submission of Completed Presentation/Paper for Publication in the Conference Proceedings

Only full papers will be included in the conference proceedings. Presentation slides will be provided to conference attendees as supplemental materials. You must submit your final presentation slides and final papers (optional) by February 4.

Note: Your final technical paper should be reflective of your original abstract.  Papers not representative of the original abstract submitted will NOT be included in the conference proceedings, regardless of whether or not they were presented at the conference.  Additionally, this will affect the acceptance of future abstracts for ION conferences.

Please use the Abstract Management Portal to provide the ION with the following documents:

1. Copyright Release ION Proceedings & Media Authorization/License Form AND
2. PDF versions of your final presentation, and (optional) paper. The paper, if submitted, should be formatted according to the Paper Preparation Instructions. 

Please note that only authors who submit the required slide presentation files, Copyright Release ION Proceedings & Media Authorization/License Form, register for the conference, and who have attended the Speakers Breakfast the morning of their session will have their paper published in the conference proceedings and presentation materials circulated to conference attendees as supplemental materials. 

Per publication policy, papers not presented at the conference will not be published in the conference proceedings for any reason. We encourage you to make alternative arrangements for a co-author to present on your behalf if you foresee any reason why you may not be able to participate as originally scheduled. Remember that only co-authors listed on the presentation will be permitted to present in your place, and alternative presenters are still required to be registered if they are the presenter.

Paper Cancellations – Substitute Presenter Requirements

Should an unforeseen event make it impossible for you to make your presentation, please ask a co-author to present your paper on your behalf. Only co-authors listed on your paper will be permitted to present on your behalf. The co-author making the presentation will need to be registered for the conference. If a co-author is not available to present your paper, and the paper needs to be withdrawn, please notify Miriam Lewis at the ION National Office via phone at 703-366-2723, or email at meetings@ion.org. Please note that only authors who upload their presentations and release form by January 20 and have paid registration fees will have their paper published in the conference proceedings. This applies to all primary and alternate authors.

On behalf of the PTTI organizing committee, thank you for your participation.