Pacific PNT Author Resource Center

Author/Presenter FAQ

I am unable to attend the event in person. Can someone else present on my behalf?

Someone else can present on your behalf if that person:

1. is a listed co-author on the presentation/paper;
2. attends the speakers' breakfast the morning of your session, checks in with your session chairs, and provides them with an updated paper bio for introduction; and
3. is registered for the conference.

I am unable to attend the event in person. Can my paper still be published in the conference proceedings?

If your paper was accepted and scheduled to be presented as part of the in-person program, and you are unable to attend the event, you will need to have a co-author fulfill all the obligations associated with in-person presentation in order to have your paper included in the conference proceedings. Papers scheduled for the in-person conference that were not presented will not be published in the conference proceedings.

I am unable to attend the event in person. Can I present my paper remotely or by recording?

No accommodation will be made for remote or recorded presentations. If you are unable to attend you will need to get a co-author to present in-person on your behalf, or cancel your paper.

I was selected as an alternate author. Will my paper/presentation still be included in the conference proceedings?

Your presentation/paper will still be published in the conference proceedings, even if you did not get the opportunity to present at the conference, as long as you:

1. attended the speakers’ breakfast the morning of your session; and
2. were prepared to present if called upon to do so. Please come prepared to present.

The first, and often the second, alternate authors have an excellent chance of presenting in their session. If you are called upon to present and refuse, for any reason, your paper will not be included in the proceedings.

I uploaded my paper and/or presentation to ION’s Abstract Management Portal but it is not visible on the conference website; what is wrong?

Please check to ensure you completed the Copyright Release ION Proceedings & Media Authorization/License Form. None of the uploaded documents will be visible to registered attendees until this form is completed. ION needs to review the release form before your content is available online; if, after adequate processing time, you do not see your paper, please email meetings@ion.org.

My paper was not submitted by February 9 for peer review. Is there any mechanism for peer review after the deadline?

No. Late papers meeting other presentation criteria will still be published, but they will be published without a peer-reviewed designation.

My paper failed peer review. Can I submit modifications and request a second review?

Papers will not be reviewed a second time. However, authors can upload updated and corrected versions of their technical paper through April 29 for inclusion in the conference proceedings.

I want to make my presentation slides available to conference attendees on a temporary basis, but not include these in the conference proceedings; how do I do this?

You can upload your slides to the ION’s Abstract Management Portal throughout the conference and delete them prior to April 29 to ensure they are not picked up for inclusion in the proceedings. To remove your slides, upload a blank page in their place, or email meetings@ion.org.

Do/can all the authors associated with my paper/presentation attend the speakers’ breakfast?

Only one author per paper may attend the speakers’ breakfast – and it should be the author delivering the presentation. During the breakfast you will: 1) check-in with your session chair; 2) verify your bio is correct; and 3) receive important onsite audio and video instruction/demonstration.

Are presenters required to register for the conference and pay conference registration fees?

The author presenting the paper is required to be registered for the conference and pay the conference registration fees.

I have a significant other traveling to the event with me that would like to watch me present. Can ION accommodate this?

Yes, ION is happy to facilitate a significant other’s attendance in your session to watch you give your presentation. Please see the registration desk onsite to make arrangements.