NOTICE OF CANCELLATION DUE TO COVID-19

After careful consideration, the ION is announcing that the IEEE/ION Position Location and Navigation Symposium (PLANS) scheduled to take place April 20-23, 2020, in Portland, Oregon has been cancelled. The decision to cancel this meeting was based on:

• The World Health Organization has declared Coronavirus (COVID-19) a pandemic.

• The U.S. government has restricted travel into the U.S. from Asia and Europe (United Kingdom excluded).

• The Governor of Oregon has called for all gatherings of over 250 people to be cancelled for the next four weeks.

We urge those who were planning to attend the meeting to expedite flight and hotel cancellations and contact the hotel directly to cancel your room reservation. IEEE/ION PLANS 2020 registration and exhibit fees will be fully refunded by March 31. ION will communicate directly with scheduled program participants, registered attendees, and exhibitors.

Should PLANS 2020 be rescheduled, we will notify you once those arrangements have been finalized.

We ask for your patience as we work diligently to address questions and provide additional information.

Media/questions should be directed to the Institute of Navigation at membership@ion.org or call +1-703-366-2723.

 

PLANS Exhibitor Resource Center

Below, current and prospective exhibitors will find all of the information you'll need to prepare for the show:

Contract and Floor Plan:

• Download the PLANS 2020 Booth Contract
• View the Exhibit Hall Rules and Regulations
• View PLANS 2020 Floor Plan and Current Booth Availability

Exhibit Booth Cost

• $2700 per 10' x 10' space (includes one free full-conference registration)

Your Exhibit Packages Include

• A standard 10’ x 10’ booth setup including 8’ high background drape and 3’ high side draped partition
• Listing in the IEEE/ION PLANS proceedings
• A complimentary standard 7” x 44” sign listing company name and booth number
• One complimentary convention registration for every 10’ x 10’ space rental
• Participating in the Exhibitor Networking Reception
• Technical sessions designed especially for PLANS manufacturers and end-users

Exhibit Schedule

Installation Hours:

• Monday, April 20:  12:00 p.m. – 6:00 p.m.
• Tuesday, April 21:  8:00 a.m. – 10:00 a.m.

Show Hours:

• Tuesday, April 21: 10:00 a.m. – 7:00 p.m.
  • Reception 5:30 p.m. – 7:00 p.m.
• Wednesday, April 22: 9:30a.m. – 4:30p.m.

Dismantling Hours:

• Wednesday, April 22:  4:30p.m. – 7:00 p.m.

Order Services

Official Show Decorator

Convention Services of the Southwest, Inc. is the official show decorator for PLANS 2020. CSS can provide you with carpet, furnishings, displays, floral, material handling, and shipping information. 

Download Service Kit

Contact Information:
Convention Services of the Southwest, Inc.
Exhibitor Service Department
1921 Bellamah NW
Albuquerque, NM 87104
Phone: (505) 243-9889
Fax: (505) 243-8197
Email: esr@cssabq.com

AV, Internet, and Power Orders

PSAV is the official provider of power, internet, phone and AV orders for PLANS 2020. AV order forms are avaialble in the decorator's service kit, linked in the section above.

Contact Information:
PSAV
Micah Gaeta
Sales Manager - PSAV®
Office: 503.946.9503
Email: mgaeta@psav.com

Lead Retrieval

Smart Source will be providing lead retrieval for the conference.

Download Order Form

Contact Information:
SmartSource Computer & Audio Visual Rentals 
1201 Broadway, Suite 906 
New York City, NY 10001
Phone: 1-800-476-9959
Email: Leads@SmartSourceRentals.com

Register Your Staff

All exhibit personnel working your booth will be required to be registered for the full technical meeting or to purchase an Exhibit Hall Pass Registration. As part of the exhibit package, each company receives one full complimentary registration for the complete technical meeting with each 10' x 10' booth purchased.

• To register your complimentary attendee(s) email their name(s) to regsitration@ion.org
• Use the conference registration site  to register those attendees that will only be staffing the booth. These attendees will receive all meals served in the exhibit hall, but no proceedings or access to technical sessions.
• Use the regular conference registration site to register additional attendees that need access to technical sessions.

Why We Charge for Exhibit Hall Passes

The goal of show management is to provide our exhibitors with the maximum amount of unopposed exhibit time possible, to maximize face-to-face networking between our exhibitors and their customers. We do this by offering meals and refreshments in the exhibit hall – you will find morning and afternoon coffee and snacks served exclusively in the exhibit hall, as well as a daily lunch buffet. These meal functions are included in the cost of your exhibitor pass.

Expand Your Presence and Reach More Attendees

Online Exhibitor Listing

Exhibitors can customize their online exhibitor profile by uploading a logo, adding a company description, providing contact information to attendees, and even uploading electronic brochures. This information will be available to all attendees who visit the online exhibitor directory. You may edit your online exhibitor listing by logging into your ION web account, clicking on “My Account” and then clicking on the appropriate meeting listing under “My Exhibit Hall Profiles.” If you have not yet set up a web account, you will need to do that first.

Downloadable Logo

Use this logo on your emails, mailings, and marketing pieces to promote your involvement with PLANS 2020. Right click on logo and select "Save Image As..." to save the full-size image to your computer.