PLANS Author Resource Center

Promote Your Presentation: Spread the Word About Your Session

In order to increase attendance at the meeting and drive interest in your session, we need your help getting the word out. Below we've written pre-populated Email Signatures and Pass-along Email Templates to help you "promote" your session. These are easy and effective ways to create awareness and help drive attendance at your session. But make sure you include specific information about YOUR session (presentation title, presentation date).

Email Signatures

Using email signatures is a great way to promote your session at PLANS 2025. Below you will find samples of good email signatures you can use to promote your session at the conference. And, we've included instructions on setting up email signatures in Microsoft Outlook.

Sample 1: (Don't forget to personalize it for your presentation) Attend PLANS 2025, April 28 - May 1, 2025 in Salt Lake City, Utah and attend my presentation (presentation title) on (presentation date). Register today at www.ion.org/PLANS.

Sample 2: (Don't forget to personalize it for your presentation) Join me at PLANS 2025, April 28 - May 1, 2025 in Salt Lake City, Utah and attend my presentation (presentation title) on (presentation date). Register today at www.ion.org.

Sample 3: (Don't forget to personalize it for your presentation)
I’ll be presenting at PLANS 2025, April 28 - May 1, 2025 in Salt Lake City, Utah. My presentation (presentation title) will be on (presentation date). Register today at www.ion.org/plans.

How to Create an Email Signature in Outlook:

To add an email signature to your Outlook:

1. Select Tools | Options... from the menu in Outlook. 
2. Go to the Mail Format tab. 
3. Click Signatures... under Signatures. 
4. Go to the Email Signature tab. 
5. Click New. 
6. Type the new signature's desired name. 
7. Click OK. 
8. Type the desired text of your signature under Edit signature. It is best to keep your signature to no more than five or six lines of text. 

To add your business card as a vCard file
(with which recipients can import or update your contact details): 

1. Move the cursor where your business card should appear in the signature. 
2. Click Business Card in the formatting toolbar. 
3. Locate and highlight yourself. 
4. Click OK. Click OK. Click OK again.

Pass-Along Email Templates

The 2025 Position Location and Navigation Symposium (PLANS) is coming up fast. As a PLANS 2025 speaker or session chair, IEEE and the ION would like your help getting the word out to your network of peers and colleagues to make sure they know about this event and to give you the opportunity to personally invite them to attend and submit and abstract.

Below, you will find pre-written an invitations for you to simply copy and paste into your own email and send to your full mailing list. Remember to customize it by adding the name, date, and time of your session in the third paragraph.

Speaker/Presenter Pass-Along Email

Subject Line: PLANS 2025, April 28 - May 1, 2025 in Salt Lake City, Utah.

I’d like to personally invite you to attend PLANS 2025, taking place April 28 - May 1, 2025 in Salt Lake City, Utah.

The Position Location and Navigation Symposium (PLANS) is a biennial technical conference that occurs in the spring of even numbered years. The mission of the conference is to provide a forum to share the latest advances in navigation technology. For more information on the conference please visit www.ion.org/plans

My paper, (presentation title) will be presented on (presentation date).

I’m hoping you can join me in Salt Lake City, Utah. Make sure to register and make travel arrangements early to take advantage of savings.

Register today at www.ion.org/PLANS, I look forward to seeing you there.

Session Chair Pass-Along Email

Subject Line: PLANS 2025, April 28 - May 1, 2025 in Salt Lake City, Utah.

I’d like to personally invite you to attend PLANS 2025,taking place April 28 - May 1, 2025, in Salt Lake City, Utah.

The Position Location and Navigation Symposium (PLANS) is a biennial technical conference that occurs in the spring of even numbered years. The mission of the conference is to provide a forum to share the latest advances in navigation technology. For more information on the conference please visit www.ion.org/plans

I’m hoping you can join me in Salt Lake City, Utah; Make sure to register and make travel arrangements early to take advantage of savings.

Register today at www.ion.org/plans; I look forward to seeing you there.