COVID-19 and JNC 2021

As an organization supporting the DOD/DHS in the hosting of the Joint Navigation Conference (JNC), the health and safety of our conference attendees and exhibitors is a priority.

We understand the considerable effort invested in planning travel to attend events (both attendees, technical presenters and exhibitors) and the burden placed on those trying to make travel decisions. In addition, we understand that many attendees are required to follow travel policies as established by their organizations.

We will continue to engage health and security authorities on any planned or anticipated COVID-19 related measures that would impact our events. Should this situation necessitate changes in our event schedule, we will communicate with you directly and on this website.

In the meantime, we have adopted measures to minimize any potential impact at Institute of Navigation events.

What measures have been implemented by ION to address attendees’ COVID-19 concerns?

We urge exhibitors and attendees to practice protocols as suggested by the CDC and other health officials. Up-to-date CDC advice can be found on the CDC website. In addition to following all local protocols related to COVID-19 at the time of the meeting, ION will implement the following procedures as outlined below.

Protocols for all attendees:

  • Attendees will be required to wear a mask at all times, unless eating.
  • A “no-handshake policy” will be in place. Attendees are encouraged to utilize available technologies like the ION conference mobile site, iPhone AirDrop, or other available services to share contact information.
  • Hand sanitizing stations will be available outside meeting rooms.
  • Plexiglas barriers will be in place at registration desks.
  • There will be increased cleaning and disinfecting of surfaces.
  • There will be reduced transfer of physical materials at registration.
  • Session and meal room setups will allow for social distancing. Attendees are expected to follow all social distancing guidelines in place at the time of the meeting.
  • Meals and coffee breaks will be served in a manner to maximize safety.
  • A water bottle will be provided to registered attendees at check-in. Contactless water bottle filling stations are located throughout the facility.

Protocols for Speakers/Presenters:

  • Presentation equipment/AV equipment will be sanitized before each session and at lunch breaks.
  • Sanitizing wipes and hand sanitizer will be available at the AV table at the front of the room.
  • Presenters may, at their discretion, remove their mask while they are actively presenting.

Exhibit Hall considerations to promote a “touch free” environment:

  • Reduce/eliminate business card exchanges.
  • Exhibitors should utilize the available lead retrieval system for gathering leads electronically.
  • Attendees are encouraged to utilize available technologies like the ION conference mobile site, iPhone AirDrop, or other available services to share contact information.

JNC hotels are also taking measures to keep attendees safe and healthy:

Attendee Health and Safety Guidelines

General Guidelines

As a general rule, please use common sense when traveling to and attending the event. If you need assistance at any time, please reach out to the ION at 703-366-2723 or registration@ion.org.

Before the Event: Health Considerations when Traveling

The Centers for Disease Control and Prevention (CDC) offers the following tips for travelers:

  • Don’t travel if you are sick or plan to travel with someone who is sick.
  • Avoid touching your eyes, nose, or mouth with unwashed hands.
  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer with at least 60% alcohol.
  • Keep 6 feet of physical distance from others.
  • Masks are required on planes, buses, trains, and other forms of public transportation traveling into, within, or out of the United States and in U.S. transportation hubs such as airports and stations.
  • It is especially important to clean hands after going to the bathroom, before eating, and after coughing, sneezing, or blowing your nose.
  • Make sure you are up to date with your routine vaccinations, including measles-mumps-rubella (MMR) vaccine and the seasonal flu vaccine.
  • Obtain prescriptions for your medications and assemble a suitable medical kit.

Please visit the CDC’s website for any travel advisories for your destination prior to your trip. 

During the Event: Health Considerations

  • Avoid touching your eyes, nose, or mouth with unwashed hands.
  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer with at least 60% alcohol.
  • Keep 6 feet of physical distance from others.
  • Masks are required on planes, buses, trains, and other forms of public transportation traveling into, within, or out of the United States and in U.S. transportation hubs such as airports and stations.
  • It is especially important to clean hands after going to the bathroom, before eating, and after coughing, sneezing, or blowing your nose.
  • Carry documentation of medications, allergies, and blood type. Wear your medical alert bracelet if you have one.
  • We ask that all participants exercise discretion in attending ION events. If you are feeling feverish or otherwise ill, please exercise common sense and do not attend the conference that day. If appropriate, get medical attention for an appropriate diagnosis.
  • We strongly urge exhibitors and attendees to implement appropriate guidelines and protocols as suggested by the CDC and other health officials. Up-to-date CDC advice can be found on the CDC website
  • Follow all the ION’s meeting protocols outlined above.

What if someone is not feeling well and/or develops flu-like symptoms, but is planning to attend an ION event?

  • We would ask that all participants exercise discretion in attending ION events. If you are feeling feverish or otherwise ill, please exercise common sense and do not attend the conference that day. If appropriate, get medical attention for an appropriate diagnosis.

What options are available for attendees who may not be able to attend the event due to corporate policies or travel restrictions/quarantines?

  • We suggest you wait to register until you have received travel authorization from your sponsor. Once you register, the Institute anticipates your participation and incurs financial liabilities for you. If you find it necessary to cancel after having registered and paid due to a change in your sponsoring organization’s travel policy, regular conference cancellation policies will apply.  

Local Medical Facilities

Should you need medical advice, below is a list of the medical centers close to the conference venue.

Mt. Auburn Urgent Care
2230 Auburn Ave, Cincinnati, OH 45219 (4.3 mi.)
Phone: 513-621-2200
Open daily, 8:00 a.m. - 7:00 p.m.

Newport/Ft. Thomas Urgent Care - St. Elizabeth Physicians
1400 N Grand Ave, Newport, KY 41075 (5.2 mi.)
Phone: 859-905-3070 
Open Monday - Friday, 10:00 a.m. - 8:00 p.m.
Open Saturday and Sunday, 9:00 a.m. - 7:00 p.m.

St. Elizabeth Covington Hospital
1500 James Simpson Jr. Way, Covington, KY 41011 (2 mi.)
Phone: 859-655-8800

The Christ Hospital
2139 Auburn Ave, Cincinnati, OH 45219 (4.6 mi.)
Phone: 513-585-2000

Links and Resources: