The conference program is accessible using the navigation bar on the left of this page. Please refer to this for your session's presentation order. Session chairs will strictly adhere to the published schedule. Each brief will be alloted 18 minutes. A presentation timer will operate in your session room as follows:
The presenter of each brief (for both primary and alternate presentations) is required to attend the Speakers' Breakfast on the day of the presentation:
The person making the oral presentation for each brief, as well as the person representing each alternate presentation, should attend. The purpose of this breakfast is to allow the Session Chairs to meet each of the presenters, to collect your biographical information, coordinate any last-minute details, and demonstrate audio-visual equipment and the presentation timing system.
If you are not in attendance at the speakers' breakfast on the day of your brief presentation(s), the Session Chairs will allocate your presentation time to another presenter; your briefing will be canceled and will not be included in the CUI conference proceedings.
Conference participants regard the quality of your visuals as an indication of your level of preparation and professionalism. You are encouraged to use the following guidelines:
You may connect your own laptop directly to the ION provided projector. You should plan to use your own laptop if any of the following apply to your presentation:
If you opt to use your own laptop, instead of the conference laptop, you may connect to the ION projector. Be sure to bring any necessary cables or adapters required to connect your laptop to an HDMI projector (i.e., many computers, including MacBooks, require HDMI adapters).
If you require additional equipment, please contact Rick Buongiovanni by email at firstname.lastname@example.org, at least three weeks before the first day of the meeting. It will not be possible to accommodate special equipment requests made the day of your presentation.
ION will provide the following audio-visual equipment in each session for your use:
A Windows computer (connected to a projector) will be in your session room. The computer will accept USB removable media. A CD-ROM drive will be available. USB drives must not require software to be installed on the conference laptop. Use of other media formats may not be supported by the computer and is at your own risk. Copy your presentation to the computer’s desktop before your session begins.
You may upload your presentation file to the Abstract Management Portal prior to the conference. Files uploaded prior to the conference will be loaded onto the conference laptop prior to your session.
Copying your presentation file to the presentation laptop during the conference does not submit your presentation for the CUI conference proceedings. You must upload your PDF presentation file directly to the ION’s Abstract Management Portal (AMP) and complete a Release Form, for your presentation to be included in the CUI conference proceedings.
It is strongly recommended that you bring two electronic copies of your presentation (on multiple media types, different file types, etc.). While ION staff will attempt to assist you if you experience any technical difficulties, please note that equipment does fail, and it is often not possible to instantaneously correct the problem. Due to the time constraint of the technical program, if equipment fails for any reason your presentation time will not be rescheduled or extended. To avoid the loss of any presentation time you need to be prepared with a back-up.
Alternate presenters should attend their assigned Presenter/Speaker’s Breakfast and assigned session to be available in case of a last-minute cancellation. If you attend your assigned Presenter/Speaker’s Breakfast, attend your session, and are prepared to present, your presentation will be published in the CUI conference proceedings even if you are not called upon to present.
Should an unforeseen event make it impossible for you to attend the conference to present your brief, please ask a co-author to present on your behalf. Only co-authors listed on your brief will be permitted to present on your behalf. If a co-author is not available to present, and the brief needs to be withdrawn, please notify Miriam Lewis at the ION National Office via phone at 703-366-2723, or email at email@example.com. Please note that only authors who attend their assigned conference sessions, and are prepared to present, will have their briefs published in the CUI conference proceedings. This applies to both primary and alternate presenters.
All briefs presented Monday-Thursday will be presented in a CUI US only environment. All briefs must be approved for either public release (Publicly Releasable AFTER Review) or CUI US only. No other markings will be acceptable. Briefs received with any other marking will be excluded from the proceedings.
It is likely that your brief will need to go through a clearance process before it can be released to be presented at the conference. Please begin the process immediately to ensure you will be able to present at the conference and be included in the published CUI conference proceedings (if applicable).