ITM/PTTI Author Resource Center

Promote Your Presentation: Spread the Word About Your Session

In order to increase attendance at the meeting and drive interest in your session, we need your help getting the word out. Below we’ve written pre-populated Email Signatures and Pass-along Email Templates to help you "promote" your session. These are easy and effective ways to create awareness and help drive attendance at your session. But make sure you include specific information about YOUR session (presentation title, presentation date).

Email Signatures

Using email signatures is a great way to promote your session at ITM/PTTI 2020. Below you will find samples of good email signatures you can use to promote your session at the conference. And, we’ve included instructions on setting up email signatures in Microsoft Outlook.

Sample 1: (Don't forget to personalize it for your presentation) Attend the co-located ITM and PTTI 2020 meetings, January 21- 24, 2020 in San Diego, California, and attend my presentation (presentation title) on (presentation date). Register today at www.ion.org, and get two meetings and a commercial exhibit for the price of one meeting!

Sample 2: (Don't forget to personalize it for your presentation) Join me at  the co-located ITM and PTTI 2020 meetings, January 21- 24, 2020 in San Diego, California, and attend my presentation (presentation title) on (presentation date). Register today at www.ion.org, Register today at www.ion.org, and get two meetings and a commercial exhibit for the price of one meeting!

Sample 3: (Don't forget to personalize it for your presentation)
I’ll be presenting at the co-located ITM and PTTI 2020 meetings. Register today at www.ion.org, and get two meetings and a commercial exhibit for the price of one meeting!

How to Create an Email Signature in Outlook:

To add an email signature to your Outlook:

1. Select Tools | Options... from the menu in Outlook. 
2. Go to the Mail Format tab. 
3. Click Signatures... under Signatures. 
4. Go to the Email Signature tab. 
5. Click New. 
6. Type the new signature's desired name. 
7. Click OK. 
8. Type the desired text of your signature under Edit signature. It is best to keep your signature to no more than five or six lines of text. 

To add your business card as a vCard file
(with which recipients can import or update your contact details): 

1. Move the cursor where your business card should appear in the signature. 
2. Click Business Card in the formatting toolbar. 
3. Locate and highlight yourself. 
4. Click OK. Click OK. Click OK again.

Downloadable Logo

Use this logo on your emails, mailings, and marketing pieces to promote your involvement with ITM/PTTI 2020. Right click on logo and select "Save Image As..." to save the full-size image to your computer.

Pass-Along Email Templates

The co-located ITM and PTTI 2020 meetings are coming up fast. As a conference speaker or session chair, ION would like your help getting the word out to your network of peers and colleagues to make sure they know about this event and to give you the opportunity to personally invite them to attend and submit and abstract.

Below, you will find pre-written an invitations for you to simply copy and paste into your own email and send to your full mailing list. Remember to customize it by adding the name, date, and time of your session in the third paragraph.

Speaker/Presenter Pass-Along Email

Subject Line: Co-located ITM and PTTI 2020 Meetings, January 21- 24, 2020 in San Diego, California.

I’d like to personally invite you to attend the co-located ITM and PTTI 2020 Meetings, taking place  January 21- 24, 2020 in San Diego, California.

The ION International Technical Meeting is ION’s winter meeting and is a more intimate conference designed to showcase advances in positioning, navigation and timing. This year’s plenary session will feature dynamic and timely presentations.

The Precise Time and Time Interval Systems and Applications (PTTI) meeting is an annual conference sponsored by ION with a technical program designed to disseminate and coordinate PTTI information at the user level, review present and future PTTI requirements, inform government and industry engineers, technicians, and managers of precise time and frequency technology and its problems, and provide an opportunity for an active exchange of new technology associated with PTTI.

My paper, (presentation title) will be presented on (presentation date).

I’m hoping you can join me in San Diego. Make sure to register and make travel arrangements early to take advantage of savings.

Register today at www.ion.org, and get two meetings and a commercial exhibit for the price of one meeting! I look forward to seeing you there.

Session Chair Pass-Along Email

Subject Line: Co-located ITM and PTTI 2020 Meetings in Reston, Virginia.

I’d like to personally invite you to attend the co-located ITM and PTTI 2020 Meetings, taking place  January 21- 24, 2020 in San Diego, California.

The ION International Technical Meeting is ION’s winter meeting and is a more intimate conference designed to showcase advances in positioning, navigation and timing. This year’s plenary session will feature dynamic and timely presentations.

The Precise Time and Time Interval Systems and Applications (PTTI) meeting is an annual conference sponsored by ION with a technical program designed to disseminate and coordinate PTTI information at the user level, review present and future PTTI requirements, inform government and industry engineers, technicians, and managers of precise time and frequency technology and its problems, and provide an opportunity for an active exchange of new technology associated with PTTI.

I’m hoping you can join me in San Diego; Make sure to register and make travel arrangements early to take advantage of savings.

Register today at www.ion.org, and get two meetings and a commercial exhibit for the price of one meeting! I look forward to seeing you there.