ITM Author Resource Center

Paper Preparation Instructions

It is important that you follow these instructions for preparing your paper for the conference proceedings.

Important Format Change
Please note that paper format has changed from a two-column layout to a one-column layout.

Paper Style Formatting

Final copy should be styled according to the template provided. Papers should be in a single-column format, in 10 pt Times Roman or Calibri font style. All text should be single-spaced. A double space may be used when beginning a new section or paragraph. Paper Title MUST be 24 point Times Roman or Calibri font style with initial capitalization only. Title should be in bold face.

Please use as many as possible of your word processing software's automatic features. Input your text continuously; in other words, only insert hard returns at ends of paragraphs or headings, subheadings, lists, etc. Do not use space bar to make indents (e.g., to indicate paragraphs or in lists). A tab or an indent command should be used for this purpose.

Submission of Electronic Version: Submit the PDF version through the ION Abstract Management Portal (AMP). When creating the PDF file please make sure all the fonts (including the true fonts) are embedded. If you have any questions please contact Miriam Lewis at 703-366-2723 or by e-mail meetings@ion.org.

Organization

Your paper should be organized in the manner specified on the templates and samples provided

For Letter Size Paper: 8.5" x 11" paper use margins: top = 1.0" inches, bottom = 1.0" inches, and 0.75" inches for left and right. 

For A4 paper, use the following margins: right & left margin = 0.59", top and bottom margins = 1.18", title and authors list centered at the beginning of the paper. 

Begin your paper with a brief Biography followed by the Abstract and Introduction. Your paper should conclude with Acknowledgments and (or) References

Full justify your text. Use automatic hyphenation and check spelling. Digitize or paste down figures.

Paper Length: 15 pages

Use of Graphics and Photos

Incorporate tables and graphs in the body of the text, centered within the text. Figure captions should be centered and placed at the bottom of the figure.

Figure axis labels are often a source of confusion. Use words rather than symbols. For example, write “magnetization,” or “magnetization (M)” not just “M.” Put units in parentheses. Do not label axes only with units. In the example, write “Magnetization (A/m)” or “Magnetization (A .m1).” Do not label axes with a ratio of quantities and units. For example, write “Temperature (K),” not “Temperature/K.” Multipliers can be especially confusing. Write “Magnetization (kA/m)” or “Magnetization (103 A/m).” Figure labels should be legible, about 10-point type.

Use of Tables

Tables should be centered within the text. Table captions should be centered above the table. Avoid placing tables before their first mention in the text. When possible, use a table editor to create tables for your electronic version. Do not use spaces to align the columns of your table. Do Not use the "columns" feature to create tables.  Identify each table with a bold numeric reference and center it at the top of your table.

Numbering

Do not insert page numbers to your paper.

Language

Your paper must be in English.

Paper Title

Use 24 point Times Roman or Calibri font style with initial capitalization only. Title should be in bold.

Author and Affiliation

Use 10 point Times Roman or Calibri font style with affiliation in italics. (see template)

Links

No embedded links may be included in the files submitted for this conference. Link URLs may be included as text in the body of the paper as long as the Word file and PDF files do not contain any active hyperlinks.

Section Headings

Use left justification, and 10 point bold capital lettering.

Text (for electronic version)

  • Do not adjust line spacing. 
  • Disclaimers or notes should be placed just prior to references. 
  • Do not use footnotes. 
  • Text should have full justification.

Additional Instructions for Electronic Paper Preparation for Publication

Electronic files must be submitted electronically via ION Abstract Management Portal (AMP). PDF files are preferred, but if submitting a Word file, be sure to turn off the Track Changes feature before submitting.

Acceptable Software

Microsoft Word and Adobe Acrobat PDF files are acceptable. If you submit a PDF file, please also include the native manuscript file (Word). LaTex files are NOT acceptable so please convert to PDF before uploading to AMP. Files must not have any password restrictions.

Paper Cancellations

Should some unforeseen event make it impossible to attend the conference to present your paper we ask that you first attempt to find an associate to present the paper on your behalf. 

If you cannot find an alternate presenter or, if for any other reason your paper must be withdrawn, please be sure to immediately notify me at the ION National Office (phone: 703-366-2723/fax: 703-366-2724/e-mail: meetings@ion.org).  Please note that only authors who are in attendance at both the Speakers' Breakfast and their assigned conference session will have their paper published in the conference proceedings.  This applies to both primary and alternate authors.

Paper Clearance

If your paper must go through any kind of clearance process before it can be released to the public, begin the process immediately to ensure you will be able to present your paper at the conference and be included in the published proceedings.

Technical Resources

NAVIGATION, The Journal of the Institute of Navigation publishes original, peer-reviewed articles on all areas related to the art, science and technology positioning, navigation and timing.  NAVIGATION is indexed in the Thomson Reuters Science Citation Index Expanded (also known as SciSearch® ), Thomson Reuters Journal Citation Reports/Science Edition, and Thomson Reuters Current Contents®/Engineering Computing and Technology. Additionally, NAVIGATION is abstracted in Electrical and Electronics Abstracts. Citations and abstracts of articles in Navigation can also be found using the INSPEC online database.

NAVIGATION is an excellent resource for the latest state-of-the-art technical information and it is suggested you reference recent articles as a resource when preparing your manuscripts. Recent issues can be accessed at the following link: https://www.ion.org/publications/browse.cfm