ION GNSS+ Session Chair Resource Center

Overview of Session Chair Responsibilities

  • Review abstracts submitted for presentation consideration and organize the abstracts into primary and alternate presentations based on quality, theme and topic. If you are organizing a panel session, provide the written session description and list of panel members by the prescribed deadline.
  • Chairs of Research sessions with peer review requirements shall be responsible to perform or manage the peer review process for their session according to the schedule provided.
  • Attend the meeting and view presentations. (Note that Session Chairs are required to pay registration fees.)
  • Select Best Presentation Award for your session. (A form will be provided)
  • Identify any papers in your session that you would recommend for publication in NAVIGATION, The Journal of The Institute of Navigation. (A form will be provided)

As the Meeting Approaches

  • Make contact with each of the authors scheduled to present in your session to verify that their papers and/or presentation have been completed and submitted; their paper authorization cycle has been completed.
  • If you have not already done so, I would encourage you to send them a letter of introduction and provide them with your contact information so that they know how to reach you should the need arise.
  • Please notify the National Office of any program changes that are brought to your attention.
  • Please note that Session Chairs are required to pay registration fees.
  • Please be advised that photography is prohibited, as is the audio or video taping of a presentation without the presenter’s permission.  

Alternate Authors

Alternate authors presentations will be included in the ION GNSS+ 2020 VIRTUAL platform.

Best Presentation Awards

One of the traditions of the ION GNSS+ meeting is to recognize the best paper presentation delivered in each session with a Best Presentation Award.  The session’s co-chairs jointly select the recipient.  Please use the criteria of the following aspects when evaluating each of your session’s presentations for this prestigious honor:  

  • Technical contribution
  • Quality of visual aids 
  • Quality of presentation delivery 

Forms will be emailed for your use.

Winners of the Best Presentation Award will be posted online at the end of the conference, noted on the ION GNSS+ Proceedings, and will be printed in the Fall Issue of the ION Newsletter.  Best Presentation Award winners receive a certificate by mail two to three weeks after the meeting.

Peer Review Requirement (Research Tracks Only)

Session Chairs in the Research Tracks shall be responsible for the peer review of manuscripts through the ION’s online Abstract Management Portal (AMP). You can perform the peer review yourself or delegate it to another, but you are responsible to manage this process.

Each paper will be required to pass two reviews to receive a “peer reviewed” designation in the ION GNSS+ proceedings. ION GNSS+ peer review criteria should not be as high as for a journal paper. The majority of the papers will fall into the “endorse paper as is” with some requiring “minor non-technical revisions” (typically English edits). Only in rare occasions should you not be able to endorse a paper. Non-endorsed papers will still be included in the conference proceedings; they simply will not carry a “peer reviewed” designation. Exceptional papers will be endorsed/identified for the ION Journal, NAVIGATION. An optional “comment” box will be included under each category, where you may elect to insert optional notes/guidance to the author.  Note that by definition if you respond “yes” to each question the paper will have met the established standard of peer review. If you respond “no” to any of the peer review questions, you will be required to include an explanation.

A paper will only go through the peer review process once. The conference’s Peer Review/Publications Committee will resolve any conflicts between pass/fail. A paper will not be re-reviewed after it has been revised. Authors may revise papers based on comments and suggestions made by reviewers before the final papers are submitted for publication in the proceedings; but only those papers that pass peer review the first time will be designated as peer reviewed in the proceedings.

Questions or concerns you have regarding peer review or completing the peer review process should be referred to a member of the Publications/Peer Review Committee:

  • Prof. Terry Moore (email)
  • Prof. Allison Kealy (email)
  • Prof. Jihye Park (email)

Other Questions?

Please contact Miriam Lewis (email)