ION GNSS+ Author Resource Center

Paper Preparation Instructions

It is important that you follow these instructions for preparing your paper for the conference proceedings.

Important Format Change
Please note that paper format has changed from a two-column layout to a one-column layout.

Paper Style Formatting

Final copy should be styled according to the templates provided. Papers should be in a single-column format, in 10 pt Times Roman or Calibri font style. All text should be single-spaced. A double space may be used when beginning a new section or paragraph. Paper Title MUST be 24 point Times Roman or Calibri font style with initial capitalization only. Title should be in bold face.

Please use as many as possible of your word processing software's automatic features. Input your text continuously; in other words, only insert hard returns at ends of paragraphs or headings, subheadings, lists, etc. Do not use space bar to make indents (e.g., to indicate paragraphs or in lists). A tab or an indent command should be used for this purpose.

Submission of Electronic Version: Submit the electronic versions (Word and PDF) through the ION Abstract Management Portal (AMP). When creating the PDF file please make sure all the fonts (including the true fonts) are embedded. If you have any questions please contact Miriam Lewis at 703-366-2723 or by e-mail meetings@ion.org.

Organization

Your paper should be organized in the manner specified on the templates and samples provided. 

For Letter Size Paper: 8.5" x 11" paper use margins: top = 1.0" inches, bottom = 1.0" inches, and 0.75" inches for left and right. 

For A4 paper, use the following margins: right & left margin = 0.59", top and bottom margins = 1.18", title and authors list centered at the beginning of the paper.

Begin your paper with a brief Biography followed by the Abstract and Introduction. Your paper should conclude with Acknowledgments and (or) References

Full justify your text. Use automatic hyphenation and check spelling. Digitize or paste down figures.

Paper Length: Papers submitted for peer review should not exceed 15 pages. There is no page limit for papers not undergoing the peer review process.

Use of Graphics and Photos

Incorporate tables and graphs in the body of the text, centered within the text. Figure captions should be centered and placed at the bottom of the figure.

Figure axis labels are often a source of confusion. Use words rather than symbols. For example, write “magnetization,” or “magnetization (M)” not just “M.” Put units in parentheses. Do not label axes only with units. In the example, write “Magnetization (A/m)” or “Magnetization (A .m1).” Do not label axes with a ratio of quantities and units. For example, write “Temperature (K),” not “Temperature/K.” Multipliers can be especially confusing. Write “Magnetization (kA/m)” or “Magnetization (103 A/m).” Figure labels should be legible, about 10-point type.

Use of Tables

Tables should be centered within the text. Table captions should be centered above the table. Avoid placing tables before their first mention in the text. When possible, use a table editor to create tables for your electronic version. Do not use spaces to align the columns of your table. Do Not use the "columns" feature to create tables.  Identify each table with a bold numeric reference and center it at the top of your table.

Numbering

Do not insert page numbers to your paper.

Language

Your paper must be in English.

Paper Title

Use 24 point Times Roman or Calibri font style with initial capitalization only. Title should be in bold.

Author and Affiliation

Use 10 point Times Roman or Calibri font style with affiliation in italics. 

Links

No embedded links may be included in the files submitted for this conference. Link URLs may be included as text in the body of the paper as long as the Word file and PDF files do not contain any active hyperlinks.

Section Headings

Use left justification, all caps, and 10 point bold lettering.

Section Sub-Headings

Use left justification, initial caps, and 10 point bold lettering.

Text (for electronic version)

  • Do not adjust line spacing. 
  • Disclaimers or notes should be placed just prior to references. 
  • Do not use footnotes. 
  • Text should have full justification.

References

References should be numbered consecutively in the text with numbers in brackets, and appear at the end of the paper in the format shown below:

Higgins, M. and Harrell, D. M., “Integrated Navigation for Deep Ocean Positioning," NAVIGATION, Vol. 35, No. 1, Spring 1988, pp. 7-9.

Asari, K., Saito, M., and Amitani, H., “SSR Assist for Smartphones with PPP-RTK Processing,” Proceedings of 30th International Technical Meeting of the Satellite Division of The Institute of Navigation (ION GNSS+ 2017), Portland, OR, September 2017, pp. 130-138.

Please note the following points:
Only initials of authors' first and middle names are given. If there is more than one initial, there should be a space between them.

  • All titles of articles should be within quotation marks. Titles of journals, conference proceedings and books should be italicized.
  • Spell out all names of journals, proceedings, universities and names of companies.
  • Inclusive page numbers should be given for referenced journal articles.

 Do not use footnotes.  References should appear at the END of the paper. 
 

Additional Instructions for Electronic Paper Preparation for Publication

Electronic files must be submitted electronically via ION Abstract Management Portal (AMP). Filename should be the session # and author's last name (A1-Roque.doc). For PC files, follow with an extension appropriate for the word processing software (e.g., .doc for Word).

Please make sure you turn off the Track Changes feature before submitting your file.

Acceptable Software

Microsoft Word and Adobe Acrobat PDF files are acceptable. If you submit a PDF file, please also include the native manuscript file (Word). LaTex files are NOT acceptable so please convert to PDF before uploading to AMP. Files must not have any password restrictions.

Paper Cancellations – Substitute Presenter Requirements

Should an unforeseen event make it impossible for you to attend the conference to present your paper, please ask a co-author to present your paper on your behalf.  Only co-authors listed on your paper will be permitted to present on your behalf.  If a co-author is not available to present your paper, and the paper needs to be withdrawn, please notify Miriam Lewis at the ION National Office via phone at 703-636-0580, or email at meetings@ion.org.  Please note that only authors who are in attendance at their assigned conference session prepared to present will have their paper published in the conference proceedings.  This applies to both primary and alternate authors.

Paper Clearance

If your paper must go through any kind of clearance process before it can be released to the public, begin the process immediately to ensure you will be able to present your paper at the conference and be included in the published proceedings.