When organizing your panel the following is recommended:
- Diversity of panel members from industry, government, academia and private consultancy that represent a variety of positions, both in an official capacity and/or personal/private opinions.
- Recognizing that controversy and diversity of opinion make for the most interesting panel discussions.
- Invite and confirm the participation of four to six panel members, plus you as a moderator, by the program deadline. When inviting panelists please be sure to inform them that all conference attendees, including panel speakers, are required to register for the conference and pay registration fees and all travel expenses associated with their participation at their own/sponsor’s expense.
- Panel discussions are designed to be interactive. Presentations from panel members should be limited to between 5-10 minutes in length to allow adequate time for engaging discussion between panel members and questions from the audience. Longer, detailed presentations are more appropriate for the standard conference technical sessions. Ask each panel member to come prepared to introduce themselves and their position with a 5-10 minute introductory presentation. It is recommended that the presentation contain no more than five charts.
- Please provide all panel members with thought-provoking questions in advance of the panel, so that they can prepare responses. You might also ask each panelist what questions they are hoping will be asked during the course of the discussion. It is recommended you come prepared with individual questions for each panel member.
- It is important for panel moderators to stay in contact with panel members from the time they are invited until the conference. Some of ION’s best panels have been aided by good communication and shared ideas between moderators and panelists prior to arriving at the conference.
- Please be sure to notify the ION National Office of any changes to your panelists so ION can ensure your session’s signage and the onsite conference program are as accurate as possible.
The following is due to your track chair for inclusion into the ION GNSS+ technical program by April 1:
- A short (25-50 word) summary of your panel that summarizes the issue/problem that will be discussed.
- A listing of panel participants that includes their full name with title, affiliation, contact information, email addresses and short 25-word biography for each.
Live Streaming Information
All ION GNSS+ panels will be live streamed.
All ION GNSS+ panel sessions will be live streamed for virtual attendees. Additionally, the entire panel session (both audio and visuals) will be captured for virtual attendee viewing, without the opportunity to edit, for later attendee viewing.
What do I need to do to prepare for my live streamed panel session now?
- Provide ION with an updated list of panel participants including name, title, affiliation and email no later than August 5.
Participate in short ION GNSS+ live streaming virtual training. You, your co-moderator, and your panelists need to schedule a time to participate in a brief training session. This training session will allow you and your panelists to become familiar with the software. Additionally, this training will:
- Ensure that all panelists and moderators are able to connect to the webinar software
- Verify that all participants have a functioning microphone, camera, sufficient bandwidth, etc.
- Train panel moderators on how to moderate questions from audience members. Panel moderators will relay questions to panelists at appropriate times.
Please note that ION GNSS+ live streaming will be provided by Zoom Webinar. Some government agencies limit the use of Zoom software on agency computers; panelists/moderators from such organizations may need to use a personal device to participate in the live stream.
Please contact your panelists to schedule a date and time in the month of August to perform this test. Please advise Miriam Lewis, Email: firstname.lastname@example.org, of the scheduled date and time.
Rick Buongiovanni will guide your group through the testing and training. He will provide your group with an access link once your training session is scheduled. If you have any technical questions about the software or connectivity, contact Rick at email@example.com.
This training is an important step to ensure all moderators and panelists will be able to remotely participate prior to the event. Thank you for your assistance in contacting your panel members to schedule and encourage their participation.
- Register. Each panel participant, including moderators, should register for the ION GNSS+ event. This will facilitate login and participation. Please let me know if you require assistance.
- All participants submit a Copyright Release ION Proceedings & Media Authorization/License Form. In order for ION to live stream and record the session we will need each panel participant (including both session co-chairs) to submit Copyright Release ION Proceedings & Media Authorization/License Form through the ION's Abstract Management Portal (AMP) no later than the evening before your session presentation. You will not be admitted into the Speakers’ Breakfast the morning of your presentation, or be permitted to present, until this form has been successfully submitted. Session co-chairs and panelists can submit their Copyright Release ION Proceedings & Media Authorization/License Form through the ION’s Abstract Management Portal (AMP). Alternatively, the completed form can also be emailed directly to Miriam Lewis, Email: firstname.lastname@example.org.
- It is important for panel session chairs/moderators to stay in contact with panel members from the time they are invited until the conference. Some of ION’s best panels have been aided by good communication and shared ideas between moderators and panelists prior to the conference.
- If you would like each panel member to provide a short presentation prior to the start of the panel discussion please be sure to limit the amount of time/number of slides allocated to each panelist. Panel discussions are designed to be interactive. Presentations from panel members should be limited to between 5-10 minutes in length to allow adequate time for engaging discussion between panel members and questions from the audience.
- Please provide all panel members with thought provoking questions in advance of the panel that they can prepare responses for in advance. You might also ask each panelist what questions they are hoping will be asked them during the course of the discussion. It is recommended you come prepared with individual questions for each panel member.
Will panel presentations be made available in the conference proceedings?
The recording of the live streamed panel and accompanying presentation files will NOT be included in the final conference proceedings. If panelists want their presentations included in the official conference proceedings (this is optional) they would need to upload their presentation to the ION’s Abstract Management Portal (AMP).