Presentation Instructions

SESSION SETUP & EQUIPMENT (WHAT'S PROVIDED)

SPEAKER BREAKFAST MANDATORY

PREPARING YOUR PRESENTATION

AT THE MEETING: (WHAT TO DO WHEN YOU ARRIVE)

Presentation Guidelines

A copy of the conference program for your session has been sent to you by e-mail.  Please refer to this for the presentation order of the papers being presented in your session.  An updated On-Site Program will be circulated at the meeting (You may also view the complete program at the ION web site).  This program will be complete with the precise starting time of each paper.  The printed schedule of presentation times will be strictly adhered to.  This will enable conference attendees to efficiently schedule the papers they need to hear.  You will be allotted approximately 20 minutes total for your oral presentation plus a few moments for questions at the discretion of the Session Chair.  To assist us in this objective a timed lighting device will be operating during your presentation.  This lighting device has been designed with a red, yellow and green light.  It will operate in your session room as follows:

1. The GREEN light will go on at the beginning of the scheduled presentation time and will remain on for 15 minutes.
2. The YELLOW light will then come on signifying that you have five minutes left and will remain on for five minutes.
3. The RED light will then signify that your 20 minutes are up and that you are to immediately return the floor to the Session Chair.

Please do not embarrass yourself by running over the allotted time as the audio visual technician will have been instructed to turn off your microphone once you have gone 30 seconds over your allotted time, or 30 seconds after the red light flashes.  

You can check the timing of your presentation as well as the quality of your visuals simply by presenting your talk to your colleagues.  You should not expect to present your entire paper during your presentation.  Instead, your goal is to motivate the audience to read your paper.

Audio-Visual Aids

The most negative criticisms prior ION authors have received is in regards to the quality of the author's visual aids.  Improperly prepared audio-visual materials can spoil an otherwise excellent presentation.   Conference participants regard the quality of your visuals as an indication of your level of preparation and professionalism.  Remember that the quality of your visual aides is a reflection on you and the company/agency you represent.

Please Consider the Following Guidelines When Preparing Your Presentation:

• Do not assume the audience is an expert in the subject of your presentation.  There will be a few experts, but the majority will be there to learn.

• Your presentation should include the problem you are solving and any necessary background.  When describing your work, the most important things are your key innovative steps and how they performed compared to the conventional approach.  Be sure to present the basic technical concepts that underpin your solution.

• Before the conference, consider rehearsing your presentation in front of a group of co-workers, including some who are not already familiar with your work.

• Do not overload your visuals.  Due to the large size of some session rooms we strongly encourage your visuals remain both simple and neat. It is better to use additional visuals to develop a point rather than cluttering up one image or presentation.  Text should be in 24 and 36-point type, large enough to be seen fifty feet away by persons with twenty-twenty vision.  Your visuals should illustrate your main points, use simple graphics to communicate ideas, and act as a general summary of your written paper.  (DO NOT PROJECT PAGES OF TYPE!)  Most speakers find that one visual per minute of presentation time (excluding title slides) works well.  Your visuals should motivate people to read your complete paper in the proceedings.